Minutes of OIC Meeting on 4/5/09

· Place: San Jose Korean Presbyterian Church
· Attendance: Pastor Kieun Yu, San Jose Korean Presbyterian Church; Joy Hong JDSN, Teacher Elaine Kwon, Teacher James Kwon, Teacher Sarah Kook, Teacher _______, Living Word Korean Baptist Church; Sinil Choi JDSN, SV World Mission Baptist Church; Soyoung Choi JDSN, Korean Emmanuel Presbyterian Church, Esther Song. recorder

1. Pastor Yu opened the meeting with the prayers at 4:15PM.
2. OIC Summer Camp
· Date 8/9 to 8/11/2009 at Koinonia Christian Camp.
· Pastor Yu showed everyone the poster he created and the new one created by Deacon Kevin Chung. After a few minor adjustments, the poster will be sent to everyone.
· Pastor Yu was at San Jose Church Council Meeting on March 25th in Emanuel KPC to informed the senior pastors about OIC and upcoming events and asked for their help with disseminating information to parents and CM leaders in their churches. Pastor Yu will try to get invitation to East Bay pastors meeting to inform them about the summer camp.
· Site visit needs to be scheduled. Pastor Yu will discuss with Pastor Lim and schedule a date for the site visit.
· Need 180 paid attendees to break even. Each church to let Esther know the estimated number of children and volunteers back for planning.
· Next year’s camp – We are committed to Alliance Redwood Christian Camp from 8/8 to 8/11/2010. We already made deposit $1,000 which is from the previous $3,000 deposit to the Alliance camp. The other $2,000 was sent to Koinonia Christian Camp.

3. OIC Festival
a. Discussed option of keeping the event annual vs. bi-annual. The group decided to keep the event annual.
b. Choi JDSN from KEPC shared some concerns about the usage of facilities since the event will be on Saturday and the church will have to be ready for Sunday worship services. Some ideas shared are:
i. Suggested starting the event earlier like 3PM and have everyone out of the building by 8PM so cleaning can be done.
ii. Suggested each church bring cooked meals so it would minimize the use of the kitchen
iii. Pastor Yu suggested using the professional janitorial service.
iv. Possibility of keeping food outside the building. Suggested getting a canopy.
c. Food – Last year, there were some complaints of $5 admission fee for both adults and children. It was suggested we charge admission to children only and offer booths to participating churches to be used as fundraisers for each church. Water and drinks will be sold by OIC. Esther volunteered to organize the food booths.
d. Speaker – Elaine suggested Brent Randell as a speaker for OIC Festival. Pastor Yu to contact him to see if he will be available.
e. Giving Bible coins as prizes were considered. The group thought it would be a nice idea to order personalized OIC coins with gospel verses.
f. OIC Praise team will lead praises again this year. The praise team was considering performing a short musical – 15 minutes total – with a powerful message. It was suggested to keep the consistent theme between the message and the musical. Some ideas were brought up to tie the theme with the summer camp. “Hero” theme was brought up which everyone liked but all agreed to share more ideas via e-mail.


4. Additional staff member were appointed.
a. PR – Pastor KieunYu
i. Web support – James Kwon jameskwon89@yahoo.com
ii. Graphic support – Sara Kook ericzzang90@hotmail.com
b. Record Keeping – Esther Song
c. Treasurer – Kevin Chung
d. OIC Festival – Pastor Sangmyung Lim
e. Training/Seminars – Joy Hong JDSN
f. Summer Camp – Sinil Choi JDSN
g. Communication – Soyoung Choi JDSN

5. Ended with prayers at 6PM.

San Jose/ San Francisco VBS & Sunday School Teachers' Conference

Registration Fee

Early Registration - $70 per person
Group Discount of $10 if more than 10 registrations from one church
Youth Volunteers - $60 per person
Late registration/At the Door - $80 per person

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